UK launches call for projects to support people suffering from conflict-related trauma in Ukraine

In response to Russia’s invasion of Ukraine, the UK is seeking to provide support to the Ukrainian Ministry of Defense (U-MOD) to help those who have served and are suffering from conflict-related trauma (psychological and physical).

The invasion of the sovereign territory of Ukraine by the Russian Federation has resulted in a substantial increase in the number of those serving their country in combat and combat support roles. This has led to greater pressure on the Armed Forces of Ukraine (AFU) specifically to support increased numbers of soldiers, including those with limited military connections, backgrounds and experience. The Defense Advisory Task Force is looking for a partner who can lead the achievement of the following four objectives:

  1. assist in the development of internal U-MOD policies to ensure that it provides best practice support for psychosocial trauma and trauma risk management; including recognition of the specific needs of vulnerable groups (women and minorities)

  2. assist in the development of psychosocial trauma monitoring, lesson learning and coping support

  3. undertake a gap analysis of psychosocial trauma within the AFU. Engage with a UK military trauma support specialist to help develop a package to improve the process in place and address any gaps in support (through advice, facilitation or direct response to needs) , as required)

  4. undertake, in consultation with the AFU, a needs analysis of the Ukrainian conflict trauma surgery provision. If necessary, work with the UK Royal Center for Defense Medicine in adapting and delivering their trauma surgery training program remotely

Tender Guide

  • projects will be funded initially for 9 months from July 22 to April 2023
  • successful implementers must receive project funding in sterling and open a sterling bank account for the project
  • project bids must demonstrate expenditures of 85% by December 31, 2022 and 100% by March 31, 2023
  • potential implementers are allowed to combine their efforts and submit their project proposals in a consortium of several organizations (implementers). These can be international and local non-commercial organizations or multilateral organizations working in the Ukrainian context. If this option is chosen, one entity should be the main partner, which will coordinate the efforts of the joint initiative and will be primarily responsible for the implementation of the project. Government institutions can act as project co-financiers or beneficiaries only
  • minimum budget limit: £75,000 (seventy-five thousand pounds sterling)
  • maximum budget limit: £125,000 (one hundred twenty-five thousand pounds sterling)
  • tenders, where possible, should not exceed 30 pages
  • offers must be in English

Recommendations and requirements relating to project budgets are listed in tab 1 of the CSSF activity-based budget template and guidelines (ODS, 18.1 KB).

We are unable to fund university courses or research, English courses; the purchase of land, property, IT or other equipment (clarification is provided below) and the financing of construction works under this fund.

Evaluation

Bids will be evaluated based on the following criteria:

  • alignment with the thematic priorities and results mentioned above
  • realistic results achievable during the funding period from July 1, 2022 to March 31, 2023
  • evidence that they have the ability to adapt and adapt to the changing situation in Ukraine and the needs of the AFU
  • project design includes clear monitoring and evaluation procedures, as well as risk management and financial accountability procedures
  • evidence of demonstrable results and assurance of progress
  • evidence of sustainability – demonstrating that accrued project benefits continue after funding ends
  • alignment of the project budget with the requirements and recommendations listed in the CSSF activity budget model and the project proposal
  • alignment with the Paris Agreement, demonstrating that an assessment of climate and environmental risks and impacts has been carried out and that no environmental harm will be caused
  • organizations have strong safeguard policies and implementation plans in place to ensure the protection of beneficiaries and guard against sexual exploitation, abuse and harassment (SEAH). Evidence that organizations will effectively tackle discrimination and ensure equal opportunities for people with protected characteristics in accordance with UK equality legislation including International Development (Gender Equality Act) and the public sector’s duty to equality
  • the project budget demonstrates a sufficient level of detail and overall value for money
  • our goal is to ensure that the total amount of project management team costs, project operations support costs and office support costs ideally does not exceed the 10% cost cap overall project. In case your organization has a central agreement with the FCDO to include head office overheads in CSSF project budgets (e.g. international multilateral agencies), these can be added to the project budget in accordance to the central agreement and are not counted in the 10% ceiling mentioned above

Essential Skills and Competencies of the Worker

The director will have:

  • strong operational experience of working in Ukraine or similar environments in the Eastern Europe and Central Asia (EECAD) region
  • strong working knowledge of the military medical context, including the provision of psychological support within the civilian and military systems
  • strong working knowledge of the AFU Medical Support Services operational framework
  • must have access and influence within relevant government bodies
  • the ability to find appropriate expertise to support the mapping, capacity building and advocacy components, both in-country and, if needed, externally
  • project and budget management skills, experience, skills and abilities
  • experience with monitoring, evaluation and learning processes

Funding exceptions

Funding cannot be used to fund the following:

  • purchase of personal protective medical equipment (PPE), vaccines, diagnostic tests/materials and medicines related to COVID-19
  • acquisition of land or property
  • construction work
  • purchase or maintenance of IT equipment and capital goods (if the equipment is critical to achieving project results and impact, please complete an Equipment Purchase Support Letter (ODT, 7.09 KB) and submit it with the project proposal and budget)
  • organization’s fundraising efforts

Digital expenditure – digital development costs over £10,000 for “any external service provided via the internet to citizens, businesses, civil society or non-governmental organisations” – must be described separately in the expenditure proposal form (ODT , 19.7 KB) and be approved by the FCDO.

Process

The deadline for submitting project proposals is Wednesday 08 June 2022 at 23:55 (GMT). Late submissions will not be considered.

When submitting, include “Ukrainian MOD Psycho-Social and Traumatic Medical Support” and the submitter’s name in the subject line of your email.

Proposals must be submitted only using the forms attached to the CSSF (see below under Additional information and documentation).

Bidders must submit documents in standard Microsoft Office formats (Word, Excel).

Proposals should be submitted to [email protected]

Project proposals selected for further consideration will be notified no later than June 17, 2022. Due to the high number of bids, the British Embassy in Kyiv will not provide feedback on each bid – only successful bidders will be contacted .

The selected bidder(s) will be asked to complete a due diligence assessment (a form will be sent to them).

The British Embassy is looking to finalize grant agreements with successful project implementers by July 1, 2022.

contacts

CSSF Program Team – [email protected]

Additional information and documentation

All implementers will be required to sign a standard FCDO grant agreement with the Embassy. The terms of the contract or agreement are non-negotiable.

As all projects are expected to have reached 85% spend by December 31, 2022, activity-based budgets should reflect this requirement.


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Edward L. Robinett